Eazzy Corporate Secretarial
Eazzy Corporate Secretarial is a browser based software designed for Management Companies or Company Secretarial Offices.
Organizing, structuring and generating information can all be done in one place. Its user-friendly user interface will seamlessly let you manage clients’ information, such as directorship and share ownership, providing an excellent user experience paperlessly.
Eazzy Corporate Secretarial
Eazzy Corporate Secretarial is a browser based software designed for Management Companies or Company Secretarial Offices.
Organizing, structuring and generating information can all be done in one place. Its user-friendly user interface will seamlessly let you manage clients’ information, such as directorship and share ownership, providing an excellent user experience paperlessly.
Designed for Management Companies or Company Secretarial Offices, Eazzy Secretariat will organise, structure and generate information to facilitate your daily tasks. This software is for the Management & administration of any type of entity.
Corporate Secretarial Software
REGISTERS, SHARE OWNERSHIP, JOBS & TIMESHEETS
We’ve been working for over 15 years to develop the perfect Company secretarial software to make your business life easier.
User Friendly
The software’s UI has been designed to help the users quickly understand how to use it.
The Best Price
Our software is affordable and will meet your budget
Secure
Various levels of access rights for users will determine what users can do within the system
Personalized Training
We ensure that trainings are delivered in line with our customers business environment
EAZZY CORPORATE SECRETARIAL
Features Listing
Entity File & Statutory Registers (Core of the system)
Each entity has a complete, structured statutory file including:
- Incorporation details and corporate information
- Registered office and addresses
- Business activities & classification
- Tax, regulatory and compliance information
- Key statutory dates (AGM, AR, licence renewals, accounting period…)
- Status timeline (Active, Dormant, Dissolved, etc.)
Eazzy centralises the entire statutory file as required by corporate secretarial practice.
Officers & Key Appointments
Manage all officers and positions with full history, including:
- Directors, alternate directors, secretaries
- Chairperson, resident director, authorised officer
- Bank signatories, managers, controllers
- Appointment/resignation dates
- Supporting documents (forms, resolutions, IDs)
- Multiple roles per person
- Generation of officer registers, notices, resolutions
Follow the real statutory obligations of corporate secretaries with Eazzy.
Shareholders, Stated Capital & Ownership Structure
A complete and compliant management of ownership information:
- Shareholders & beneficial owners (individuals, corporates, nominees)
- Share classes, rights and restrictions
- Stated capital history
- Allotments, transfers, redemptions, cancellations
- Paid-up vs unpaid status
- Share certificate generation and numbering
- Integrated share register (auto-generated)
Group Structure (derived from shareholding data)
Automatic generation of ownership charts with direct and indirect shareholding.
This is one of the most important features for management companies and complex groups.
Statutory Registers (Auto-Generated)
From one data entry, Eazzy generates:
- Register of members
- Register of directors
- Register of secretaries
- Register of beneficial owners
- Register of Shareholders and many more
All registers follow statutory formats and auto-update with every change
Meetings, Minutes & Resolutions
Manage all meeting types:
- Board meetings
- Shareholder meetings (AGM/SGM)
- Committee meetings
- Automatically generate your meeting documents from templates:
- Agendas, Minutes, Board packs, Resolutions
- All approved documents are stored in the statutory file and linked to the corresponding event and participants. Generate attendance reports and fees to pay.
Document Management & Templates (Integrated DMS)
A core feature in the software:
- Integrated Document Management tools (folder management and document tools as well as repository)
- All statutory documents are generated from templates
- Auto-population of documents from entity data
- Versioning & classification
- Filing rules (with Intelligent Filing Matrix Module*)
- One document repository per entity
- And many more functions..
Compliance, Licences & Key Dates
Track all statutory deadlines such as:
- Annual return
- Financial statements / AFS
- AGM deadlines
- FSC/EDB licence renewals
- ROC compliance obligations
- Tax periods
- Resident director requirements
- Company secretary reminders
- Automated reminders prevent non compliance and penalties.
Reporting standard and Report Builder
There are numerous integrated reports:
- Statutory reports
- Officer reports with personal details
- Shareholder movement
- Licences and documents expiry
- Key deadlines
- Company summary reports
- Entity lists by type, category, status
- Custom report builder (if user has rights)
- Meeting attendance
- Are all extractable in Excel for board packs and regulatory submissions.
Audit Trails & Access Controls
Essential for secretarial compliance:
- User audit log
- Time-stamped actions
- Role-based permissions
- Team-level Entity access restrictions
- Document-level access controls
EAZZY CORPORATE SECRETARIAL
Features Listing
The software gives you a 360-degree Management & Control of all types of entities (Domestic, GBC, Trusts, Foundations, Funds …).
Create unlimited entries and centralize your entities, documents, data and information in one place. Manage effectively all Officers’, Directors’, Bank Signatories’ & Shareholders’ information as well the share ownership and share capital of all entities. Eazzy also allows for the configuration of custom data fields for your company and contains numerous Integrated reports. In addition, you can generate your own customized reports. You can use inbuilt DMS for your teams to have access to one single source of information.
Automated Registers and documents in Integrated DMS : ensure 100% consistency and accuracy.
For the creation and classification of all types of documents required, such as registers, resolutions, share certificates, or any other document. Eazzy will generate the right type of document which will be auto-populated and legally relevant. Eazzy Corporate secretarial has an Integrated DMS with templates and libraries to suit your needs. As needs evolve, you will be able to easily insert your own templates in the system. Adopting a Cloud, on-premise, or hybrid access to your documents is also possible.
Create, generate, send your quotes while following your to-do tasks and your contacts requests.
Managing all your indirect stakeholders has never been so easy with Eazzy corporate CRM.
Create and Manage various types of relationships and roles for legal and natural stakeholders for the entities you manage. And based on those relationships derive various KYC reports and profiles directly from the integrated Document Management System (DMS).
Manage and Plan for any type of Meetings with board packs, automatized invitations to participants.
Managing your tasks has never been so easy. Ensure you are on track with all your follows ups or to do tasks requiring your attention. Ensure your teams fulfill regulatory filings and compliance tasks with simple reminders.
While the system contains many integrated reports you may also create your own reports given you have the proper access rights to do so.
The software is linked to all Office tools allowing to link outlook pop-ups and reminders to ensure you perform your tasks on time. Extract excel reports and create your own dashboards for efficient management of your teams or customers. Integrated user journal for audit trail in the system will let you know who does what when.
On premise or in the Cloud
Eazzy Corporate Secretarial new software version is in Browser mode. Either accessed via the cloud or directly on your servers, it will look as if you are working in a browser.
Enhanced Security in the Cloud
The new Eazzy Corporate Secretarial browser version can be installed by separating the software, your Data (Microsoft Azure SQL) and your Documents (SharePoint) on separate servers in the cloud.
Eazzy Corporate Secretarial may be synchronized with a SharePoint site. This means that all your documents are automatically stored and backed up by Microsoft. Combining the software integrated Document Management tools with those of SharePoint, brings many advantages. Your administrative and operations efficiency are immediately optimised and will make you save time.
ADD ON MODULES
Additional Modules to plug in
Job Module
Create a job every time customers asks you to perform a service. Linked to your company list of services and customers, as well as timesheets, monitor the statuses on all jobs in real time per customer, per employee, the time spent as well as recoverability per job. Assign the responsibility of a job to a colleague and monitor the work at all times using various inbuilt reports.
Timesheet Module
Used with a simple CRM or EAZZY Corporate secretarial, our timesheets are simple, quick and easy to fill in. They come with levels of validation if required, your business integrated list of services and tasks, your users grades and rates, as well as real time dashboards and various timesheet reports which can be used for your billing. Timesheets linked to the job module will automatically calculate recoverability and chargeability on jobs, and users.
Workflow Management
Want to see your procedures in Eazzy? It is possible via a simple excel file to create and import your own processes in the system. The workflow will guide you step by step to perform the tasks required to complete a procedure linked to a job. It will also assist in measuring the stages of the process you are at before its completion.
Billing Module
The billing module may be used with the Timesheet and job module or on its own for all types of invoices: annual, variable, fixed. Create your own invoices from EAZZY and push your invoices into your accounting software which we can link to EAZZY.
Dividend Management Module
Calculate automatically the dividend payout per shareholder and send them a notice of dividends via automatized emails.
Mass Mailing
Our mass mailing module will send automatized emails to company shareholders with their specific details or may also be customized for specific database searches for specific mass mailings.
Docs to Autofile
The docs to autofile module will classify automatically emails received by stakeholders. Drag and drop all mails in one unique place in Eazzy and activate an automated process which will classify persons emails automatically in their EAZZY dataroom.
ADD ON MODULES
Additional Modules to plug in
Job Module
Create a job every time customers asks you to perform a service. Linked to your company list of services and customers, as well as timesheets, monitor the statuses on all jobs in real time per customer, per employee, the time spent as well as recoverability per job. Assign the responsibility of a job to a colleague and monitor the work at all times using various inbuilt reports.
Timesheet Module
Used with a simple CRM or EAZZY Corporate secretarial, our timesheets are simple, quick and easy to fill in. They come with levels of validation if required, your business integrated list of services and tasks, your users grades and rates, as well as real time dashboards and various timesheet reports which can be used for your billing. Timesheets linked to the job module will automatically calculate recoverability and chargeability on jobs, and users.
Workflow Management
Want to see your procedures in Eazzy? It is possible via a simple excel file to create and import your own processes in the system. The workflow will guide you step by step to perform the tasks required to complete a procedure linked to a job. It will also assist in measuring the stages of the process you are at before its completion.
Billing Module
The billing module may be used with the Timesheet and job module or on its own for all types of invoices: annual, variable, fixed. Create your own invoices from EAZZY and push your invoices into your accounting software which we can link to EAZZY.
Documents Compliance module
This module will analyse the documents required for compliance by type of stakeholder linked to a client group structure, based on compliance analysis reports.
Dividend Management Module
Calculate automatically the dividend payout per shareholder and send them a notice of dividends via automatized emails.
Mass Mailing
Our mass mailing module will send automatized emails to company shareholders with their specific details or may also be customized for specific database searches for specific mass mailings.
Docs to Autofile
The docs to autofile module will classify automatically emails received by stakeholders. Drag and drop all mails in one unique place in Eazzy and activate an automated process which will classify persons emails automatically in their EAZZY dataroom.
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